Unit 3 P2: discuss the characteristics of good information

Briefly explain all the characteristics of good information shown below

Valid

Valid data is unbiased where no one is against or for the data. The data   for example If KFSC looked at the profit they are making monthly   

Reliable

Reliable data is close to a fact but the user does not believe the information is fully true. Trusting the source of data can be different depending on where you got the information from.

Timely

Timely information is data the company wants at a certain time like the company could set a deadline for the employee to give the information in for example KFSC could ask an employee to collect the data of how much a piece of gym equipment is used and they might want the information at the end of the day.

Fit for purpose

The information that is given is actually the correct information that the user wants if the information was wrong that means it could mess up the company for example if KFSC sends for 3 of the same equipment but really they only have enough room for 2 this could make KFSC spend more money on equipment they do not need.

Accessible

The information should have the correct format it cannot be a Format which is really hard to read or the text being too small for example if KFSC membership form format is a hard to read the customer may not be able to read what it says and might enter the wrong details.

Cost effective

companies want to collect information for as cheap as possible for example KFSC could want to find out how many people want to go to the gym they could collect all the information themselves which is primary information this information will be reliable to use or to save money they could use secondary information which is information other companies have collected for you to use this will cost a lot less to obtain than primary.

Sufficiently accurate

Information which does not need to be accurate but is good enough to be used for example KFSC might want to know how many people use the gym at one time this can be a rough estimate and does not need to be fully accurate

Relevance

The information that is given is fully correct and none of it is wrong for example KFSC could need information about how much equipment is in their gym and they will only want this information nothing else.

Having the right level of detail

The information should have the correct grammar and information for example KFSC may want a report of what has happened in the past week at the gym and if the report does not have all the detail it will not be good enough.

Confidence in the source

The information would have to be trusted like primary and secondary. Primary is more trusted then secondary because primary is collected by the company that needs it but secondary is data collect by a company and the company that needs it will buy it off them but this information may not be good enough for the company. If KFSC got information about how many people use the gym and didn’t get the data themselves they might not have confidence in the information.

Understandable by the user

The information has to be understood by the user it has to have the correct language and no slang for example KFSC could get a membership form in the wrong language and the staff would not be able to understand it.


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